What is included in the base rental fee?
Included in the rental is the use of the property, restroom facilities, electricity, a bridal party ready area available throughout the wedding day, use of the grounds for an engagement photo session, use of the grounds for your wedding rehearsal, an event staff member available from noon to the closing on the day of the event, case discounts on Mountain Run wines for your event, complimentary use of our wine glasses for your guests during the reception, two vintage barn wood barrel tables, and the use of up to ten 6ft rectangular tables, 150 white folding chairs, 150 chiavari chairs, and 20 round tables for your ceremony or reception needs.
What is your policy on multiple events on the same day?
We want your event to be memorable for all the right reasons! Your venue fee reserves the site for the entire day and we will never book a second wedding on the same day as your event. This policy allows you access to begin setting up the property for your event starting at 8am on your event day and typically allows you a little cleanup time the morning after your event instead of having to be completely cleaned up before leaving the venue after your reception.
Can I serve alcohol other than Mountain Run wines and ciders?
Yes! However, due to ABC regulations you will need to obtain an ABC Banquet License. The license can be applied for online by visiting www.abc.state.va.us. By law, there can be no sales of beers or liquor on the Mountain Run Winery property and any wines, beers, or liquors can only be consumed at your designated event site(s). We do allow kegs at Mountain Run Winery but the set-up for the keg location must be approved before-hand by our events staff.
What do I need to do to reserve my date?
Simply sign the event rental contract and return it to Mountain Run Winery with a check for the down payment (50% of the base rental feel) and your date is reserved! The balance on the venue fee and the refundable security deposit will be due 15 days prior to your event. We can take credit cards but they are subject to a 3% processing fee.
How many guests can the reception area accommodate?
We offer several areas on the property for your reception. The field area is open, flat, and can be set up for as many guests as you desire. The second reception area is an open-area “pull-through” style barn that can comfortably accommodate weddings of up to 150 people under the roof. However, larger weddings have chosen to also rent a separate tent that they use adjacent to the barn and this setup allows for receptions as large as you desire. For smaller weddings of up to 100, we can also offer our old renovated horse barn for an intimate and rustic reception option.
Do you have any minimums on alcohol?
We do not have any required minimums on wines for your event. The only requirement is that only Mountain Run wines be served for your wine needs. For purchases of more than a case of wine we offer a 10% discount on our wines. Typically, we recommend planning for two cases per 50 guests at a minimum unless you intend to serve other forms of alcohol.
Are there any hotels close to your venue?
Yes! We are located only five minutes from downtown Culpeper and there are multiple hotels in the area that can serve your guests’ needs. Within 2.5 miles from the venue are five hotels with several more in the surrounding area as well. We recommend guests that are not local or driving into town either fly into Dulles or Charlottesville airports or take the Amtrak Cardinal, Crescent or Northeast Regional routes to the Culpeper station.
Are shuttle options available for guests?
Yes. We have several great local shuttle services that can be booked for your event. With the local hotels being a few miles away, we highly recommend booking shuttles through Central VA Wine Tours or other local vendors to limit the chances of guests drinking and driving.
Do you have any required vendors?
No! At Mountain Run Winery we strongly believe that all couples should have complete freedom to choose vendors that they like so that you are able to design the wedding of your dreams. Therefore, unlike many other venues, we do not require specific vendors of any type. You are free to choose any vendors in the industry that you like. We do offer onsite day-of coordinator services through the winery and have compiled a list of local area vendors as suggestions, but none are specifically required for you to hold your event at the winery.
Will you close the winery during my event?
Unless you specifically book your event with the choice of the winery closing during the event, we will stay open during normal business hours on the day of the wedding. However, we move the public to the front of the property no later than an hour prior to the start of the event and endeavor to keep them in that area so that the public is not close to your ceremony or reception. We offer an add-on option in the contract to completely close the winery during the hours of your event for only $1,000 should you desire a completely exclusive event.
What about items not listed in your base fees?
We offer rentals of several other decorative items, such as drapery for the barn, through the winery. Additionally, we have several great local companies that we can get you in touch with to organize whatever else you may need, whether it be more tables, additional chairs, tents, or anything else.
Do you recommend event planners?
Yes, we highly recommend one if it is in your wedding budget. Event planners allow you the freedom to enjoy your wedding day without sweating the small details or asking a family member or friend to forgo their celebrations to run the event. Mountain Run Winery offers onsite day-of coordination services and we have several great recommendations if you prefer to hand off the details for the wedding earlier in the planning process.
I have so many ideas for décor for the event. Do you have any restrictions?
The barn reception area(s) are old barns from the 1910s and 1950s and thus our main restrictions focus on preservation of the structures. We cannot allow candles, sparklers or any open flames in the barn areas. Sparklers are allowed outside of the barns so long as buckets are provided to douse them. Additionally, if you are going to use the fire pit area you must provide your own wood (or buy it from us) and designate a guest to tend it. Further, we cannot allow for decorations that permanently alter the barn. No nails or screws may be used in the hanging of decorations but décor may be stapled to the columns. We also require that all décor and floral items be either easily removable or quickly biodegradable.
Do you have any other requirements for the venue I need to know?
You will need to obtain a Commercial General Liability insurance policy before your event at Mountain Run Winery. This coverage is required as a protection measure for our couples. Proof of coverage will need to be presented to Mountain Run Winery and Mountain Run Winery must be listed under the “additional insured” on this policy. Most likely you will be able to easily obtain this from your own insurance company.
This all sounds great! Where can I go to learn more and schedule a tour?
If you haven’t already, visit our wedding events page for more information on our venue and photo galleries of past weddings at Mountain Run Winery. Be sure to look over the Wedding Information Packet which contains more information on our venue and policies. If you are ready to schedule a tour or would like to ask additional questions about the venue, please Email firstname.lastname@example.org new email and we’ll get back to you as soon as possible!